University business conducted using University tools is in compliance with University regulations and policy, and is protected by contractual and other security measures not available to consumer tools.
Tool |
Level 1 |
Level 2 |
Level 3 |
Level 4 |
Consumer email (Gmail, Yahoo, etc) |
✔️ |
* |
❌ |
❌ |
Consumer Google Drive - All tools |
✔️ |
* |
❌ |
❌ |
Consumer Dropbox, Evernote |
✔️ |
* |
❌ |
❌ |
Harvard email (M365, Gmail) |
✔️ |
✔️ |
❌ |
❌ |
Harvard Confluence/Wiki |
✔️ |
✔️1 |
✔️1 |
❌ |
Harvard GitHub code.harvard.edu |
✔️ |
✔️1 |
✔️1 |
❌ |
Harvard Dropbox |
✔️ |
✔️1 |
✔️1 |
❌ |
Harvard Google Drive/Docs (g.harvard) |
✔️ |
✔️1 |
✔️1 |
❌ |
Harvard Slack |
✔️ |
✔️ |
✔️ |
❌ |
Harvard M365 OneDrive |
✔️ |
✔️ |
✔️ |
❌ |
Harvard M365 Teams |
✔️ |
✔️ |
✔️ |
❌ |
Harvard M365 email with message encryption |
✔️ |
✔️ |
✔️ |
✔️ |
Harvard M365 SharePoint with L4 configuration |
✔️ |
✔️ |
✔️ |
✔️2 |
Harvard Network File Share (retiring) |
✔️ |
✔️ |
✔️ |
✔️2 |
Harvard Qualtrics with L4 configuration |
✔️ |
✔️ |
✔️ |
✔️2 |
Harvard Zoom |
✔️ |
✔️ |
✔️ |
✔️3 |
Harvard KiteWorks |
✔️ |
✔️ |
✔️ |
✔️ |
Notes:
*Consumer versions not recommended for university business.
1 No “public” repositories
2 Special configuration/request required
3 No “local” recording
See the Data Classification Table for examples of data at levels one through four.
Level 5 data applies only to research data per IRB and requires security consulting for special handling.