Collaboration Tools Matrix

University business conducted using University tools is in compliance with University regulations and policy, and is protected by contractual and other security measures not available to consumer tools.

Tool 

Level 1 

Level 2 

Level 3 

Level 4 

Consumer email (Gmail, Yahoo, etc) 

✔️ 

❌ 

❌ 

Consumer Google Drive - All tools 

✔️ 

❌ 

❌ 

Consumer Dropbox, Evernote 

✔️ 

❌ 

❌ 

Harvard email (M365, Gmail) 

✔️ 

✔️ 

❌ 

❌ 

Harvard Confluence/Wiki 

✔️ 

✔️1

✔️1

❌ 

Harvard GitHub code.harvard.edu 

✔️ 

 ✔️1

✔️1

❌ 

Harvard Dropbox 

✔️ 

✔️1

✔️1

❌ 

Harvard Google Drive/Docs (g.harvard) 

✔️ 

✔️1 

✔️1

❌ 

Harvard Slack 

✔️ 

✔️ 

✔️ 

❌ 

Harvard M365 OneDrive 

✔️ 

✔️ 

✔️ 

❌ 

Harvard M365 Teams 

✔️ 

✔️ 

✔️ 

❌ 

Harvard M365 email with message encryption 

✔️ 

✔️ 

✔️ 

✔️ 

Harvard M365 SharePoint with L4 configuration 

✔️ 

✔️ 

✔️ 

✔️2

Harvard Network File Share (retiring) 

✔️ 

✔️ 

✔️ 

✔️2

Harvard Qualtrics with L4 configuration 

✔️ 

✔️ 

✔️ 

✔️2

Harvard Zoom  

✔️ 

✔️ 

✔️ 

✔️3

Harvard KiteWorks 

✔️ 

✔️ 

✔️ 

✔️ 

Notes: 

*Consumer versions not recommended for university business.  

1 No “public” repositories  

2 Special configuration/request required  

3 No “local” recording

 

See the Data Classification Table for examples of data at levels one through four.

Level 5 data applies only to research data per IRB and requires security consulting for special handling.