University business conducted using University tools is in compliance with University regulations and policy, and is protected by contractual and other security measures not available to consumer tools.
| Tool | Level 1 | Level 2 | Level 3 | Level 4 |
|---|---|---|---|---|
| Consumer Email (Gmail, Yahoo, etc) | ✔️ | * | ❌ | ❌ |
| Consumer Google Drive - All tools | ✔️ | * | ❌ | ❌ |
| Consumer Dropbox, Evernote | ✔️ | * | ❌ | ❌ |
| Harvard email | ✔️ | ✔️ | ❌ | ❌ |
| Harvard Google Drive/Docs (g.harvard) | ✔️ | ✔️ | ✔️ | ❌ |
| Harvard Office365 OneDrive/SharePoint | ✔️ | ✔️ | ✔️ | ❌ |
| Microsoft Teams | ✔️ | ✔️ | ✔️ | ❌ |
| Harvard Zoom - follow security guidance | ✔️ | ✔️ | ✔️ | ❌ |
| Harvard Slack (FAS first, and expanding) | ✔️ | ✔️ | ✔️ | ❌ |
| Harvard Confluence/Wiki (behind HarvardKey) | ✔️ | ✔️ | ✔️ | ❌ |
| Harvard Dropbox | ✔️ | ✔️ | ✔️ | ❌ |
| Network File Share | ✔️ | ✔️ | ✔️ | ✔️** |
| Harvard Zoom - follow security guidance, no recording | ✔️ | ✔️ | ✔️ | ✔️** |
| Harvard Office365 "HRCI" SharePoint | ✔️ | ✔️ | ✔️ | ✔️** |
| Accellion Kiteworks | ✔️ | ✔️ | ✔️ | ✔️ |
Level 5 data applies only to research data per IRB and requires security consulting for special handling.
*Consumer Versions not recommended for University business.
**L4 with special controls setup
See the Data Classification Table for examples of data at levels one through four.