Collaboration Tools Matrix

University business conducted using University tools is in compliance with University regulations and policy, and is protected by contractual and other security measures not available to consumer tools.

Tool Level 1 Level 2 Level 3 Level 4
Consumer Email (Gmail, Yahoo, etc) ✔️ *
Consumer Google Drive - All tools ✔️ *
Consumer Dropbox, Evernote ✔️ *
Harvard email ✔️ ✔️
Harvard Google Drive/Docs (g.harvard) ✔️ ✔️ ✔️
Harvard Office365 OneDrive/SharePoint ✔️ ✔️ ✔️
Microsoft Teams ✔️ ✔️ ✔️
Harvard Zoom - follow security guidance ✔️ ✔️ ✔️
Harvard Slack (FAS first, and expanding) ✔️ ✔️ ✔️
Harvard Confluence/Wiki (behind HarvardKey) ✔️ ✔️ ✔️
Harvard Dropbox ✔️ ✔️ ✔️
Network File Share ✔️ ✔️ ✔️ ✔️**
Harvard Zoom - follow security guidance, no recording ✔️ ✔️ ✔️ ✔️**
Harvard Office365 "HRCI" SharePoint ✔️ ✔️ ✔️ ✔️**
Accellion Kiteworks ✔️ ✔️ ✔️ ✔️

Level 5 data applies only to research data per IRB and requires security consulting for special handling.

*Consumer Versions not recommended for University business.

**L4 with special controls setup

See the Data Classification Table for examples of data at levels one through four.